Supply and Installation Activities Tent for Protection and Community Mobilizer Activities

• Country: Syria
• Summary: Supply and Installation Activities Tent for Protection and Community Mobilizer Activities
• SYT Ref No: 51654346
• Deadline: 01 Apr 2021
• Financier: United States Agency for International Development (USAID)
• Purchaser Ownership: Government
• Tender Value: Refer Document
• Notice Type: Tender
• Document Ref. No.: SYRIA -TA-2021 -021
• Purchaser's Detail:
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• Description:
• Quotation are invited for Supply and Installation activities tent for Protection and Community Mobilizer activities at Newroz Camp - NES. SUBJECT: Supply and Installation activities tent for Protection and Community Mobilizer activities at Newroz Camp - NES. Our organization, a non-profit organization, provides humanitarian assistance to “people in need”, is seeking quotations from eligible contractors to Supply and Installation activities tent for Protection and Community Mobilizer activities at Newroz Camp - NES. Our organization anticipates awarding Multiple or Single contract(s) as a result of this Solicitation. Our organization reserves the right to award more or none under this RFQ. All bids shall be submitted via e-mail to Syr-tendering@blumont.org as PDF format and clearly written the subject of the tender This RFQ is in no way obligates our organization Our organization to award a contract nor does it commit our organization to pay any cost incurred in the preparation and submission of a proposal. Our organization bears no responsibility for data errors resulting from transmission or conversion processes. Sincerely Procurement Committee I) PURPOSE: Supply and Installation activities tent for Protection and Community Mobilizer activities at Newroz Camp - NES. II) TYPE OF CONTRACT/PURCHASE ORDER TO BE AWARDED AS A RESULT OF THIS SOLICITATION [FIRM FIXED UNIT PRICE] III) PERIOD OF PERFORMANCE AND DELIVERY DATES Period of Performance is within 22 days after signing the contract and site handover. The Contractor must furnish completed deliverables to Our Organization for review, inspection and acceptance within the timeframe specified above. The Contractor must promptly notify Our Organization in writing within One day calendar days of any problems, delays, or adverse conditions which materially impair the Contractor-s ability to meet the requirements of the contract. The Contractor must relieve its right in its entirety to additional time and/or compensation should it fail to provide written notification with the aforementioned timeframe. VI) GENERAL REQUIREMENTS Selected offeror must provide all requested information and fulfill all conditions requested. Offers that do not fully meet any of the requirements listed below will be disqualified/rejected. Offerors- names must match with the names that appear in SAM registration, business license, and country registration, or any official documents. • The Offeror must complete Due Diligence Questionnaire if selected for award within 5 days • The Offeror must have a DUNS number or obtain one within 5 days of being notified of selection. DUNS number can be obtained as below: SAM website: https://www.sam.gov/SAM/. In some cases, SAM registration will also be required in order to receive federally funded award. DUNS Website: http://fedgov.dnb.com/webform (This is a must for USAID funded awards) YouTube tutorial on Getting a DUNS number: https://www.youtube.com/watch?v=DtwYgWr2CJI • The Offeror must be registered in SAM.gov as one of the security requirements, below is the link of Tutorial on Registering Your Business with Federal System for Award Management SAM: https://www.youtube.com/watch?v=4ucwm8sGycw VII) TECHNICAL SPECIFICATION 1. Performance inspection and quality of materials: The implementation of the project will be monitored by the staff of the organization. In case of delay in implementation or poor quality of work or violation of the terms of the contract, the organization may stop working with the contractor immediately and deal with another contractor and compensate the first contractor for what has been implemented from work. If the implementation is delayed, the contractor will be fined according to the contract. 2. Inspection of supplies by our organization before delivery: The selected supplier must notify our organization that items are ready in the mentioned place according to attached Financial Offer for implementation. 3. The Quality Assurance/ Quality Control (QA/QC) and Test Analysis that undertake by our organization: QA/QC for any materials before used from contractor/Supplier to be done through our organization site engineer. X) EVALUATION AND AWARD PROCESS Lowest Price Technically Acceptable (LPTA) (the average passing score for the technical evaluation is (60 points) • Individual Criteria minimum passing score for similar experience is (50%) of total weight if the offeror did not pass will be failed in the competitive process • Individual Criteria minimum passing score for Past performance is (50%) of total weight if the offeror did not pass will be failed in the competitive process. • Individual Criteria minimum passing score for Technical Approach is (60%) of total weight if the offeror did not pass will be failed in the competitive process • The offeror-s technical proposal will be evaluated on a Pass or Fail basis by a technical evaluation committee using the Evaluation Criteria for this solicitation. • Our Organization will compare the prices of offerors that submitted proposals meeting or exceeding the acceptability standards for technical (non-cost) factors and select for award the Offeror that submitted the lowest reasonable and realistic price. • Our Organization reserves the right to award under this solicitation without further negotiations. Offerors are encouraged to offer their best terms and prices with the original submission. • Our Organization expects offeror prices to cover all costs and expenses that will be incurred towards full delivery of services, including labor, materials, transportation, travel and other expenses XI) ELIGIBILITY REQUIREMENTS: FAILURE TO COMPLY WITH EACH BELOW LISTED ELIGIBILITY REQUIREMENTS WILL BE RESULT TO IMMEDIATE CONSIDERATION TO BE OUT THE BIDING: 1. The vendor must present their profile (CV) or copies of (signed & stamped) similar works. 2. Copy of valid registration with local government stamp. 3. The company must submit approved site visit form and to be added to bid documents. XII) PAYMENT METHOD AND TERMS: 1. Payment for supplies quantities: Payment will be made after receiving, inspecting and accepting quantities ordered. 2. Payment method: payments will be made as bank transfer or if the Offeror doesn-t have a bank account the payment will be made as Hawala (hawala is for Syrian vendors only), in both cases all banking/hawala fees will be paid by our organization 3. Payments duration: Payment will be made within (30) days after receives/ delivery of goods as per attached FINANCIAL OFFER and the original invoice(s) from the vendor. INSTRUCTIONS TO THE OFFERORS • Payments will be made as bank transfer or if the Offeror doesn-t have a bank account the payment will be made as Hawala (Hawala is for Syrian vendors only), in both cases all banking/hawala fees will be paid by Our organization. • Our organization is not responsible for fluctuations in the prices of any items in the local and international markets during the contract period and the Offeror is obliged to the proposed price according to the contract and until the end of the contract period between the parties. • THE QUANTITY IS NOT FIXED. OUR ORGANIZATION CAN ORDER LESS OR MORE QUANTITIES. • All pages of the bids must be signed and stamped. • This tender is not a commitment for purchasing. • All prices must be in USD. • The date of commencement of delivery must be specified after signing the contract. • Our organization is not bound to contract with one Offeror and can split the award between one or more companies. • A certificate of registration and CV should be sent with all contracts for similar and previous business. • The Offeror shall be responsible for all the expenses of the loading and offloading at the mentioned places according to attached Financial Offer. • The Offeror shall bear all risks and costs for any damage, loss or theft to the ordered goods. The Offeror shall bear full legal responsibility for any disease, injury, disability or death of any of its employees, drivers and porters. • The organization can cancel any part of the FINANCIAL OFFER and may only use quota processing and cancel the transport part. • The organization has the right to deal with another supplier in case of delay of delivery by the contracted Offeror, and the quantity will be deducted from the share of the contracted Offeror. • The Supplier / contractor must inform the organization and take PRIOR APPROVAL if any of the required materials and services will be provided by a subcontractor. Otherwise, under the terms and conditions of the contract between the parties, the contract will be terminated. • In the case of processing/supplying from outside Syria country, the contracted Offeror bears all expenses and consequences related to customs clearance in the border between Iraq and Syria or any other country borders to be dealt with. • Our organization will terminate the contract in the event of negligence and delays of delivery. • The supplied items will be checked and tested. • Our Organization are not responsible for any Tax Clearance and the Delivery Terms under INCOTERM 2010 DDP (Delivery Duty Paid). • In case of vendor or offeror submitted the proposal and the company selecting for any commodity or Services in solicitation and the turn down to sign the contract, the company will suspend at least 90 days and the if happened for the second time the company will not consider for any future solicitations.
• Documents:

 Tender Notice